Private beta
The system everything else grows around.
CEIBA is the operating system for a language services company. One place to run a job from the first client email to the final invoice.
We get in touch within two business days.
- Translation
- Desktop publishing
- Quality assurance
- Interpretation
- Cost estimates
- Saved rate matrices
- Language pairs
- Vendor costs
- Minimum hours
- Interpreter offers
- Onsite and remote
- Client portal
- Per department profit and loss
- RFP tracker
- Stage rules
- Branded quote PDFs
- Custom fields
- Subtask due dates
- Client 360
- Role based access
Why a ceiba
A ceiba does not compete with the forest. It organizes it.
Roots that hold. A trunk that carries. A crown that shelters everything underneath. That is the shape we gave this software.
CEIBA did not come out of a room of engineers guessing at how an agency works. It came out of running one.
That is why the small things behave here. Rates land where they should. Schedules hold. The quote you send becomes the project you run and the invoice your client pays, with nothing retyped along the way.
- CrownGrowth and the unification of data
- TrunkThe steady movement of information
- RootsThe servers and the grounded ideas that keep expanding
One data model
Several service lines, all connected under one system. One root system.
A translation job moves through linguists and files. A DTP job moves through layouts and page counts. An interpretation moves through booking, staffing, and the session closing out billed. All of them sit on one client, one rate card, one vendor list.
A client picked, their rates arriving on their own
The same record on the board, nothing retyped
The month first, then one booking opened: dates, rates, vendor, and the margin at the bottom
Work that starts on one board is already known on every other, so when a job finishes, every detail is already where you need it.
The whole shop, on one system. You bring the service lines. CEIBA brings the machinery around them.
There is no second tool to reconcile against at the end of the month.
Win the work
01- Quotes that go out the same day they are asked for
- Pricing that remembers what every client pays
- Proposals and PDFs that carry your brand
- A clear view of every deal in play
Run the work
02- Every job on a board you can read at a glance
- Assignments and due dates that stay visible
- Review and quality checks built into the flow
- Interpretation scheduled beside the rest of the work
Measure the work
03- Vendor cost and client rate on the project itself
- Invoicing and a per department profit and loss
- Company analytics by service line
- A client 360 view of revenue and delivery
Scale the work
04- A client portal that answers the questions you used to answer by hand
- An interpreter portal, so staffing stops running through your inbox
- Vendor records that make a new supplier a five minute setup
- Role based access, so a new hire is productive on day one
Why it exists
Six pain points you already know you want gone.
Retyped
into every system you own
Today
A translation management system for linguistics, spreadsheets for scheduling, an accounting package for money, and email for clients. None of them talk.
With CEIBA
One system. The quote you sent is the project you staffed and the invoice you send, with nothing re keyed along the way.
Weeks
before the number lands
Today
Costs live with vendors, revenue lives with invoices, and nobody joins them until somebody sits down and builds the report.
With CEIBA
You see what every job made whenever you want. The vendor cost and the client rate sit on the project, so margin is live while the job is still open.
Every step
lands somewhere else
Today
A shared calendar for the booking, a spreadsheet for the rate, an inbox for the confirmation. Legacy systems were built for translation and treat interpretation as an afterthought.
With CEIBA
One board owns the whole appointment. Offers go out to interpreters, confirmations come back, and the pricing resolves on its own behind the scenes.
1 by 1
every update typed by hand
Today
Every status change, every note, every question turns into an email you write yourself. The client hears from you when you remember to, and asks when you do not.
With CEIBA
One platform sends them for you. When a stage moves, a note is added, or a request comes in, the client gets the email the moment it happens, and the portal shows them the same status you see.
Months
before a legacy platform goes live
Today
The big legacy platforms are priced and implemented like enterprise software, and configuring one is a consulting engagement.
With CEIBA
Priced per seat, configured by you. The role change you think of over lunch is live the same afternoon.
1
head holding the whole business
Today
When your senior project manager is out, the work stops, because the rates and the rules left with them.
With CEIBA
Rates, client history, vendor performance, and stage rules live in the system, so the business keeps moving when a person cannot.
Who built it
Built by industry experts, proven in a real agency.
Every rule in here was written because it went wrong in a real agency first. The rates, the rules, the stage that has to happen before the next one, all of it came out of the work rather than out of a generic template.
Built and running
Not a prototype. It has been running a language services company every day.
260+
Languages on the platform
2,870+Live
Projects run through itRead from the running system, not typed on this page.
20+
Modules, all on one data model
23
Custom fields here. You build the rest.
Live production figures, not a demo workspace. You start from this and change whatever does not fit.
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Shipped recently
30 Aug 2026
Rate matrices per client, and a dark theme that holds its contrast
27 Aug 2026
Interface overhaul across every board
25 Aug 2026
Duplicate language pairs blocked at the source
24 Aug 2026
On hold and do not use status on clients and vendors
Four things no spreadsheet is going to do for you. Every screen below is the running app, recorded, not redrawn.
Private beta
Become a Founding Operator.
A small group of language services companies, early access, and founding terms when pricing is announced at launch. Your workflow shapes the roadmap.
Our team gets in touch within two business days.
We ask a few simple questions about how you run your services today.
You get a workspace of your own to fill, private and fully under your control.